Whether planning a birthday celebration, a family reunion, or a random gathering of friends, Sydney is the perfect destination for a memorable event. With its breathtaking views, vibrant culture, and endless activities, this city is bound to impress and delight your guests.
But planning a successful get-together can be daunting, so we’re here to help! From choosing the perfect venue to creating a fun-filled itinerary, we’ve got you covered.
So, let’s get started with planning your dream Sydney get-together!
- Determine the Purpose and Guest List
The type of get-together you’re hosting will impact the size of the venue. For instance, a cocktail party may require less space than a seated dinner. So as a first step, determine the purpose of your get-together. Is it a birthday party, an anniversary celebration, or a corporate event?
Once you’ve figured out the event’s purpose, make a list of guests. Here are some tips to help you out:
- Consider your venue size. A good rule of thumb for a mixed seated and standing crowd is eight square feet per person, which means you will need 800 square feet for 100 persons. So if you already have a venue in mind, you can use this rule to determine how many people you can host.
- Create a list of your closest friends and family members. Depending on the nature of the event, you might also want to invite your colleagues, but be selective and invite only those you genuinely want to spend time with.
- Try to avoid inviting drama-prone individuals who have a history of creating drama or conflict. Moreover, be mindful of potential personality clashes. If you are already aware of existing tensions between certain individuals, it would be best to avoid inviting them to the same event.
- Don’t feel obliged to invite someone just because you think you should. Instead, focus on creating a guest list that will contribute to a positive atmosphere.
- Select the Right Venue
Here comes the second most crucial part — selecting the right venue for your get-together. You’d think the venue doesn’t matter, but it can drastically affect your guests’ experience of the night. Here are a few places in Sydney that you can consider for your get-together:
- Creative Studio Space: The venue can comfortably accommodate up to 40 standing guests and has seating for up to 30 guests for a dining experience. In addition, it will cost you $100 per hour for up to 20 guests. Additional charges may apply to larger groups. It operates between 7 am to 10 pm.
- The Ground of Alexandria: A popular venue for family brunches, lunches, and birthday dinners, this place can easily accommodate 12 to 600 guests. It opens at 7:00 AM and closes at 9:00 PM.
- The Sydney Opera House: This is a stunning venue for concerts, performances, and corporate events. You can choose different function rooms based on your number of guests, including the Yallamundi room, Utzon room, and Joan Sutherland Theatre. It opens at 9:00 AM and closes at 5 PM. If you need more options visit Married Australia to learn more.
- Plan Your Meal
The food is often the highlight of any get-together, so make sure you plan it carefully.
One important consideration is to take into account your guests’ dietary restrictions and preferences. This will help you avoid any potential issues and ensure that everyone can enjoy the food.
You may also want to pay special attention to appetisers and finger foods. These foods encourage mingling and conversation among your guests, improving their overall get-together experience.
Here’s the list of the best traditional Sydney foods you can add to your get-together’s menu:
- Barramundi
- Sydney Rock Oyster
- Avocado on Toast
- Potato Cake
- Lamington Cake
- Bacon and Egg Roll
- Australian Prawns
If you are inviting kids, you might also want to add cinnamon rolls, icecreams, and Thermomix smoothies that kids love.
Additionally, if you’re hosting an event with a specific theme, a professionally organised grazing table can take the food experience of your get-together up a notch. For instance, arranging grazing boards with fresh and juicy small bites of fruits can be an excellent option for a summertime event or a tropical-themed party.
- Arrange Entertainment and Activities
Entertainment and activities can help break the ice and make your get-together more enjoyable. Here are some ideas that can help you keep the environment of your get-together joyful:
- Set up a unique photo booth with fun props and backdrops.
- Hire a DJ or create a playlist of your favourite songs.
- Plan some fun games and activities like charades, board games, or card games.
- Consider setting up a volleyball net or a game of Frisbee if you’re hosting an outdoor event.
- Employ Decorations and Theme It Up
Another step to make your Sydney get-together an ultimate success is to decorate it properly and select a good theme. It’s because decorations and a cohesive theme can make your get-together more visually appealing and memorable.
Here’s the list of top Sydney event planners that you can consider to give a unique look to your get-together:
- PINK CAVIAR Events: When it comes to wedding or birthday event planning, PINK CAVIAR Events is a prominent name. They have the best decorators in town, who bring creativity to their decorations and make your event memorable. Their event charges start from $500.
- Thrill: If you want an event planner to host your organisational events, such as general meetings, interactive employee sessions, and cross-functional team gatherings, Thrill is a good option. They typically charge less than $100 per person, which makes them very affordable!
- Funktionality: They deal with all types of events and carefully design the theme as per your requirements. You can visit their website and can get a free quote from them.
- Send Smart Invitations to Guests
Now that you are done with all the preparations to make your Sydney get-together a wonderful occasion, it’s time to send invitations to guests. There are several things you can do in this regard to make the invitation process easy and convenient.
One option is to use an online invitation service such as Evite or Paperless Post. These services allow you to send out invitations quickly and efficiently, saving time and effort. Make sure to include all the essential details in your invitation, including the date, time, location, and dress code (if applicable).
Additionally, to ensure your guests arrive at the event, you may also want to consider sending a reminder email a few days before the get-together. This can help refresh their memory and encourage them to attend.
Final Words!
We hope you found our ideas helpful. To organise the perfect Sydney get-together, begin with creating a guest list, choose an appropriate venue, and hire an event planner to decorate it up. Next, pay special attention to food and consider adding grazing boards to diversify the choices your guests will have. Finally, be smart about invitations and use an online service to send them out. Good luck!
